APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the April 19, 2016 (Monthly Work Session) and April 19, 2016 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board May 3, 2016 (Regular).pdf
Attachment: Board May 3, 2016 (Addendum 1).pdf
Attachment: Board May 3, 2016 (Addendum 2).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation

There are no reassignment of students to schools for this agenda.

AGREEMENTS/CONTRACTS

9. APPROVAL OF AMENDMENT WITH THE CIRCUIT 12 EDUCATIONAL INTERAGENCY AGREEMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description

This is an amendment to the Circuit 12 Educational Interagency Agreement executed June 11, 2015. This amendment states DCF and/or their contracted providers will ensure that children known to the department are enrolled in school or in the best educational setting that meets the needs of the child.  The agreement shall provide for continuing the enrollment of a child known to the department at the school of origin when possible, if it is the best interest of the child, with the goal of minimal disruption of education. DCF and/or their contracted providers will show no prejudice against a caregiver who desires to educate at home a child placed in his or her home through the child welfare system.

Recommendation
That the amendment to the agreement with The Florida Department of Children and Families, The School Board of Desoto County, The School Board of Manatee County, Manatee County Sheriff's Office/Manatee County Child Protective Investigations, Sarasota Family YMCA, Inc./CBC Lead Agency for the Safe Children's Coalition, Career Source Suncoast, Career Source Heartland, Agency for Persons with Disabilities, Department of Juvenile Justice and The Sarasota County School Board be approved as presented.

Attachment: Amendment 001 - Circuit 12 Educational Interagency Agreement.pdf

10. APPROVAL OF AGREEMENT BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY

Description
The School Board offers to enrolled students a Health Science program, and Children First, Inc. manages a child care facility.  The School Board desires to provide to its students a clinical learning experience and Children First, Inc. has agreed to make its facility available to School Board for such purposes.


Recommendation
That the Affiliation Agreement between Children First, Inc. and The School Board of Sarasota County, Florida be approved as presented.


Attachment: Children First, Inc. 2016 - 2019_1.pdf

11. AMENDMENT TO AGREEMENT BETWEEN COMMUNITY REHAB ASSOCIATES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR PHYSICAL/OCCUPATIONAL/SPEECH THERAPY SERVICES

Description

This is an Amendment to an existing Agreement with Community Rehab Associates, Inc. for the increase of services in the area of speech language therapy.

Recommendation

That the Amendment between Community Rehab Associates, Inc. and the School Board of Sarasota County, Florida, not to exceed $32,000.00, be approved as presented.

Attachment: Comm Rehab 2015-16 AMENDMENT 1.pdf

12. APPROVAL OF AGREEMENT BETWEEN HEALTHSOUTH CORPORATION AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science program, and HealthSouth Corporation manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and HealthSouth Corporation has agreed to make its facility available to School Board for such purposes.



Recommendation
That the Affiliation Agreement between HealthSouth Corporation and The School Board of Sarasota County, Florida be approved as presented.


Attachment: Health South 2016 - 2019.pdf

13. ADDENDUM TO AGREEMENT BETWEEN BEHAVIOR CARE, INC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This is an Amendment to an existing Agreement with Behavior Care, Inc. for the increase of services of Board Certified Behavior Analyst.

Recommendation

That the Amendment between Behavior Care, Inc. and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Behavior Care 2015-16 AMENDMENT 1.pdf

14. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE SARASOTA COUNTY SHERIFF'S OFFICE (SCSO) AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This Memorandum of Understanding (MOU) between the Sarasota County Sheriff's Office (SCSO) and the School Board of Sarasota County, Florida through its Suncoast Technical College (STC), regarding the continuing education within the Sarasota County Jail (SCJ).
The goal of this MOU is to establish a program of technical education with the SCJ to increase the employability of detainees once released from the facility.


Recommendation
That the Memorandum of Understanding (MOU) between the Sarasota County Sheriff's Office (SCSO) and the School Board of Sarasota County, Florida be approved as presented.



Attachment: SCSO STC MOU 2016 - 2019.pdf

15. APPROVAL FOR CONTRACT FOR SERVICES BY INDEPENDENT CONTRACTORS BETWEEN FLORIDA CENTER FOR EARLY CHILDHOOD, INC AND SARASOTA COUNTY SCHOOL DISTRICT FOR NORTH PORT HIGH SCHOOL'S CYESIS PROGRAM

Description

This contract for services by independent contractors between the Florida Center for Early Childhood, Inc. and the School Board of Sarasota County, Florida for the Group Parenting (circle of security) at North Port High School's Cyesis Program be authorized for payment. This is being presented because the collective payments has exceeded the $50,000 limit.

Recommendation
That the contract for services by independent contractors between the Florida Center for Early Childhood, Inc. and the School Board of Sarasota County, Florida for the Group Parenting at North Port High School's Cyesis Program be approved as presented. 

Attachment: childspacecontract.pdf

16. APPROVAL OF AGREEMENTS BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE SKY FAMILY YMCA TO PROVIDE CHILD CARE SERVICES

Description
The Sky Family YMCA agrees to provide child care services in conformance with 65C-22, Florida Administrative Code "Child Care Standards" at Laurel Nokomis school.

Recommendation
That the agreement with Sky Family YMCA to provide child care services as Laurel Nokomis school be approved as presented.

Attachment: after school care-Laurel Nokomis 16-17.pdf
Attachment: VENaftercare.pdf

GRANTS

17. APPROVAL OF THE RIVERVIEW PLANETARIUM/ AN ADVENTURE TO SPACE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ALTA VISTA ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,840 will allow students in the Eagle Academy, Alta Vista Elementary School's summer program, to visit the Riverview High School Planetarium to better understand the mechanics of space and rocket exploration.

Recommendation
That the Riverview Planetarium/An Adventure to Space grant application be approved.

Attachment: Planetarium - Alta Vista.pdf

18. APPROVAL OF THE SELBY GARDENS: PLANT AND ANIMAL INTERDEPENDENCE AT WORK GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ALTA VISTA ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,950 will allow students in the Eagle Academy, Alta Vista Elementary School's summer program, to visit Selby Gardens to learn about habitats and butterfly life cycles.

Recommendation
That the Selby Gardens: Plant and Animal Interdependence at Work grant application be approved.

Attachment: Selby - Alta Vista.pdf

FIELD TRIPS

19. APPROVAL OF SARASOTA MIDDLE SCHOOL'S TSA (TECHNOLOGY STUDENT ASSOCIATION) FIELD TRIP TO NASHVILLE, TN ON JUNE 28, 2016 THROUGH JULY 2, 2016

Description
This trip will give the students the opportunity to compete nationally in events that are based on the State Standards for Career and Technical Education.

Recommendation
That Sarasota Middle School's TSA field trip to Nashville, TN on June 28, 2016 through July 2, 2016 be approved.

20. APPROVAL OF SARASOTA HIGH'S SPEECH AND DEBATE TEAM TO ATTEND NATIONAL QUALIFIERS TOURNAMENT IN SALT LAKE CITY, UTAH ON JUNE 11-18, 2016

Description

This is a competitive speech and debate team (forensics).  The various events link directly to Florida Standards for research, writing for a variety of purposes, use of informational and argumentative texts, and oral communication. 

Recommendation
That the field trip for Sarasota High's speech and debate team to attend the National Qualifiers Tournament in Salt Lake City, Utah on June 11-18, 2016 be approved as presented.

21. APPROVAL OF BOOKER HIGH STUDENTS TO ATTEND COLLEGE FOR EVERY STUDENT LEADERSHIP SUMMIT IN WASHINGTON DC ON MAY 25-30, 2016

Description

Students will tour College For Every Student partner colleges, visit historical sites, meet with Booker High Alumni and visit sister schools in Washington DC.

Recommendation
That the field trip for Booker High students to attend College For Every Student Leadership Summit in Washington DC on May 25-30, 2016  be approved as presented.

22. APPROVAL OF BAY HAVEN SCHOOL OF BASICS PLUS AND LAKEVIEW ELEMENTARY FIELD TRIP TO AMES, IOWA FOR ODYSSEY OF THE MIND WORLD COMPETITION

Description
Bay Haven School of Basics Plus and Lakeview Elementary students will participate in the Odyssey of the Mind World Competition at Iowa State University in Ames, Iowa May 25 - May 28, 2016.

Recommendation
That the field trip for Bay Haven School of Basics Plus and Lakeview Elementary to Ames, Iowa for the Odyssey of the Mind World Competition, May 25 - May 28, 2016 be approved.

MATERIALS MANAGEMENT

23. APPROVAL TO AWARD BID #16-0036 FOR BASKETBALL/TENNIS/PLAY COURTS RESURFACING WITH LINE STRIPING AND REPAIRS

Description
Bids to provide 'Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs' were received from three vendors on March 30, 2016. The bid of Stewart Tennis Courts & Fencing, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Stewart Tennis Courts & Fencing, Inc., for 'Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs' in an amount not to exceed $150,000.00, be approved as presented.

Attachment: BskballTennisPlayCrt16-0036 Rec.pdf

24. APPROVAL TO AWARD BID #16-0363 FOR CLEANING OF ROOFS, OTHER STRUCTURES AND SURFACES

Description
Bids to provide 'Cleaning of Roofs, Other Structures and Surfaces' were received from four vendors on April 12, 2016. The bid of Awnclean USA, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. Santana Pressure Cleaning Services, Inc., was non-responsive to the requirement of being in business for a minimum of five (5) years under the same legal entity as per the bid specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Awnclean USA, Inc., to provide 'Cleaning of Roofs, Other Structures and Surfaces' in an amount not to exceed $150,000.00, be approved as presented.

Attachment: CleanRoofOtherStructuresandSurfaces16-0363 Rec.pdf

25. APPROVAL TO AWARD BID #16-0200 FOR FIRE SPRINKLER SYSTEM, FIRE SUPPRESSION SYSTEM, FIRE HYDRANT, AND BACKFLOW PREVENTER SYSTEM - INSPECTION AND REPAIR

Description
Bids to provide 'Fire Sprinkler System, Fire Suppression System, Fire Hydrant, and Backflow Preventer System - Inspection and Repairs' were received from six vendors on April 5, 2016. The bid of Piper Fire Protection, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Piper Fire Protection, Inc., to provide 'Fire Sprinkler System, Fire Suppression System, Fire Hydrant, and Backflow Preventer System - Inspection and Repairs' in an amount not to exceed $150,000.00, be approved as presented.

Attachment: FireSprinklerSys 16-0200 Rec.pdf

CONSTRUCTION

26. APPROVAL OF CONSTRUCTION MANAGER'S CONTRACT FOR CONSTRUCTION OF SITEWORK FOR THE SUNCOAST TECHNICAL COLLEGE SOUTH CAMPUS PROJECT

Description
Under the terms of the 11/3/2015(Item #40) Board approved "Agreement Between Owner and Construction Manager for Pre-Construction & Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with Willis A. Smith Construction, Inc., for a portion of the Suncoast Technical College South Campus. The 11/3/2015 agreement included pre-construction and bidding services only. The scope of this contract shall include sitework including earthwork, water, sewer and storm drainage, paving, temporary fencing and irrigation sleeving. The Guaranteed Maximum Price (GMP) of this contract is $4,204,757.00. The remaining contracts for Vertical Construction will be negotiated upon completion of those Contract Documents. This contract is available for review at the Construction Services Department. The School Board attorney has approved the use of this contract. Funds for this contract are available in the project budget account.

Recommendation
That the Construction Manager's Contract of Sitework for the Suncoast Technical College South Campus project be approved as presented.

27. APPROVAL OF CONSTRUCTION MANAGER'S PRE-CONSTRUCTION SERVICES CONTRACT FOR THE VENICE MIDDLE SCHOOL - HVAC RENOVATION AND BUILDING UPGRADE PROJECT

Description
The project's scope of work shall include replacement of the complete HVAC system and renovation of all affected spaces. On 3/22/2016 (Item #27), the School Board authorized negotiations with this company. On 4/11/2016, the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with a representative from McIntyre, Elwell & Strammer General Contractors, Inc., to negotiate a contract for this project. This contract covers the pre-construction portion only for this project. The contract for construction will be negotiated separately at a later date. This contract amount is $69,663.00. These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department. The construction budget is approximately $12,500,000.00. Funds for this project are available in the capital budge account.

Recommendation
That the Construction Manager's Pre-Construction Services Contract for the Venice Middle School - HVAC Renovation and Building Upgrade project be approved as presented.

28. APPROVAL OF AMENDMENT #6 TO ARCHITECT'S CONTRACT FOR THE PINE VIEW HVAC AND INTERIOR RENOVATION PROJECT

Description
The scope of work for this amendment is to provide additional design and construction administration services for the addition of twelve portables on the north side of campus and the relocation of eight portables on the south side of campus. The total amount for these changes shall not exceed $32,045.00. These funds are available through the project budget.

Recommendation
That Amendment #6 to the Agreement dated September 2, 2014, with Seibert Architects PA for the Pine View HVAC and Interior Renovation be approved as presented.

Attachment: BAIenc5-3-2016_ArchAmend6-PineViewHVACUpgradeRenov.pdf

29. APPROVAL OF AMENDMENT #3 TO ARCHITECT'S CONTRACT FOR THE SUNCOAST TECHNICAL COLLEGE SOUTH CAMPUS PROJECT

Description
The scope of work for this amendment is to provide additional architectural, structural, MEP, food service and civil design services for modifications to reduce square footage and program requirements to aid in reducing the budget for the project. The total amount for these changes shall not exceed $98,265.00. The funding of the Amendment #3 are coming from two sources. The Sarasota County Library will be funding $26,890.00 and Sarasota County Schools will be funding $71,375.00. These funds are available through the project budget.

Recommendation
That Amendment #3 to the Agreement dated February 17, 2015, with Schenkel & Shultz, Inc., for the Suncoast Technical College South Campus project be approved as presented.

Attachment: BAIenc5-3-2016_ArchAmend3-STCS.pdf

30. APPROVAL OF THE DELETION OF PORTABLES #99-508, #99-509 AND #99-510 AT ASHTON ELEMENTARY SCHOOL

Description
The specified buildings are portables that are in the path of placement of newer portables. The demolition value of these buildings has been proven by the Castaldi Formula calculation. Funds for this demolition are available in the capital projects account.

Recommendation
That the deletion of Portables #99-508, #99-509 and #99-510 at Ashton Elementary School from the F.I.S.H. inventory for demolition, be approved as presented.

Attachment: BAIenc5-3-2016_PortDemoX3-Ashton.pdf

31. APPROVAL OF THE DELETION OF PORTABLES #99-139, #99-184, #99-99-354, #99-378, #99-385, #99-447, #99-507, #99-513, #99-552, #99-556 AND #99-613 AT PINE VIEW SCHOOL

Description
The specified buildings are one-story portables that are in extremely poor condition. The demolition value of these buildings has been proved by the Castaldi Formula calculation. Funds for this demolition are available in the capital projects account.

Recommendation
That the deletion of Portables #99-139, #99-184, #99-99-354, #99-378, #99-385, #99-447, #99-507, #99-513, #99-552, #99-556 AND #99-613 at Pine View School from the F.I.S.H inventory for demolition, be approved as presented.

Attachment: BAIenc5-3-2016_PortDemoX11-PineView.pdf

32. APPROVAL OF THE DELETION OF BUILDINGS #15 AND #20 AT VENICE HIGH SCHOOL

Description
The specified buildings are one-story buildings and portables that are in the path of construction for a new football stadium entrance. The demolition value of these buildings has been proven by the Castaldi Formula calculation. Funds for this demolition are available in the capital projects account.

Recommendation
That the deletion of Buildings #15 and #20 at Venice High School from the F.I.S.H. inventory for demolition, be approved as presented.

Attachment: BAIenc5-3-2016_PortDemoX2-VHS.pdf

33. APPROVAL OF ONE TIME CHANGE TO THE MAY 19, 2015 BOARD AGENDA, ITEM NO. 34, APPROVAL OF CONTRACTS FOR PROFESSIONAL DESIGN/BUILD SERVICES

Description
Florida Statute No. 287.055 stipulates that design/build continuing services contracts have a dollar limitation not to exceed two (2) million dollars ($2,000,000.00). The School Board of Sarasota County has established a dollar limitation of one million dollars ($1,000,000.00). At the Englewood Elementary School the project was originally budgeted below the $1,000,000.00 limitation. As the project was designed and cost determined, it became apparent that the scope of the project had increased and the project would exceed the board limitation of $1,000,000.00.  This one time revision would allow the project to proceed with construction this summer (2016) as currently planned.  The alternative would be to scale the scope back by one building and delay the renovation of the second building.

Recommendation
That the Board limitation for Design/Build Contracts of $1,000,000.00 be increased to $1,300,000.00 for one specific project.

FINANCE

34. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING MARCH 31, 2016

Description
The Superintendent's Financial Statements for the month ending March 31, 2016 does not reflect any unexpected trends for the third quarter of the 2015-2016 fiscal year. Beginning December 2015, premiums for health insurance began to be deposited into the Internal Service Fund for the transition to self-insured. It is estimated General Fund revenues will exceed expenditures increasing the Fund Balance ending June 30, 2016.

Recommendation
That the Board approve the Superintendent's Financial Statements for the month ending March 31, 2016 as presented.

Attachment: March 2016 Budget Supers.pdf
Attachment: March 15-16 supers.pdf

35. APPROVAL OF THE 2016-2017 SCHOOL YEAR PAYROLL CALENDAR

Description
Proposed calendar of payroll periods and dates for the 2016-2017 school year.

Recommendation
That the Board approves the 2016-2017 Payroll Calendar as presented.

Attachment: Payroll Dates 2016-17.pdf

36. APPROVAL OF THE WORKERS' COMPENSATION CLAIMS ADMINISTRATION SERVICES AGREEMENT WITH JOHNS EASTERN COMPANY EFFECTIVE JULY 1, 2016 THROUGH JUNE 30, 2019

Description
The workers' compensation claims administration agreement with the current vendor, AmTrust, is due to expire on 06/30/2016. The District will enter into a new service agreement with Johns Eastern Company. Johns Eastern currently handles the District's claims administration for the auto and general liability claims. This new contract will allow the District to continue to provide similar services included in the expiring claims administration agreement. The new pricing structure is a 3 year term with a fixed fee ($325,000 per year) that includes a dedicated Adjuster and a dedicated Nurse Case Manager, as well as telephonic and online claims reporting.

Recommendation
That the Workers' Compensation Claims Administration Services Contract be approved by the Board as approved.

Attachment: Johns Eastern Contract Board Memo 04-19-2016 with attachment.pdf
Attachment: Johns Eastern Contract - Final Version 04-22-2016.pdf

JOB DESCRIPTIONS

37. APPROVAL OF REVISED JOB DESCRIPTION FOR TRANSITION/EMPLOYMENT TRAINER

Description
The revised job description for Transition/Employment Trainer is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Transition/Employment Trainer as presented.

Attachment: Transition Employment Trainer.pdf

38. APPROVAL OF REVISED JOB DESCRIPTION FOR COMPUTER OPERATOR

Description
The revised job description for Computer Operator is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description as presented.

Attachment: Job 037 - CompOpr.pdf

SCHOOL BOARD RULES

39. APPROVAL TO ADVERTISE REVISIONS TO SCHOOL BOARD POLICIES 3.48+ AND 7.771

Description
It is recommended that the indicated changes be made to bring the following School Board Policy up-to-date:

Policy 3.48+ - Service Animals

Policy 7.771 - Capital Assets


Recommendation
That the Board approves to advertise the revisions to the School Board Policies 3.48+ and 7.771.


Attachment: Policy 3.48 Service Animals.pdf
Attachment: Policy 7.771 revised.pdf